CRM integration

Every day, university teams deal with countless phone calls. Gathering basic information from every caller eats into scarce staff time, reducing productivity and often frustrating the caller. To improve this process, we’ve developed a powerful system that integrates phone and CRM systems.  Candidate and student details are stored securely, providing instant identification of each caller.  The user-friendly application also provides the operator with other helpful information, ensuring quick, clear and efficient communication every time.


Main features

To improve communication, we integrated two systems and developed a combined desktop and web application equipped with the following features:


Student details

Inbound calls from a recognised number automatically display personal details in the app.


During the call, operators can easily access previous communication history with the caller.

Financial management

accurately predict production costs based on estimated material and labour costs.

New contact

If the caller is not an existing contact, a blank contact form is opened automatically, allowing the operator to add the caller’s details to the database in moments.

CRM search

If the caller’s number is not recognised by the system, the operator can search the CRM database for the caller’s name. If the number is connected to more than one contact on the system, the operator can select the caller’s name from a list.


To ensure call resolution and improve future communication, operators can easily add extra notes to the caller's file, keeping all relevant staff updated.


With our unique bespoke manufacturing software suited to your exact requirements you are able to:


Increased customer

Immediate access to personal details and contact history enables you to provide a more personal interaction with your students.

staff productivity

Short notes assigned to each conversation enable academic staff to respond quickly to the needs of a caller and work more efficiently.


Having access to accurate details about students, their courses and other details allows staff to make informed decisions on how to respond.



We employed HeadChannel to create a website for our property management business, which is due to go live shortly. Throughout the contract HeadChannel have been professional but always approachable. They have explained the workings of the website to us in a non-technical way and are always available to answer our questions. They respond very quickly to any queries we have.

The William Pears Group

When the final product was launched it surpassed our initial specifications and rolled out seamlessly. The work did not stop there though and we are still designing new ideas and concepts together that will allow us to develop new systems and take the company forward. I could not recommend them highly enough as a developmental business partner.

At Your Service Group

What I like about HeadChannel is that they never promise more than they can deliver. They also try to see the problem from the client's point of view. My experience has been a fast, friendly and good service over the past three years. I would not have any hesitation in recommending them.

The Good Hotel Guide

This exciting new app will revolutionise the way the palliative care community shares news and intelligence across the sector.

Help the Hospices

Just to say thanks so much for a great job on the website.

Crabtree Law LLP

The site is absolutely beautiful and a credit to you all! I am so pleased - I am sure it will be popular. Thank you!

The Centre of Excellence for Sensory Impairment

We have worked with HeadChannel on a number of varied and challenging projects over the past few years. During that time, they have been creative, reliable, cost-effective and they very quickly grasp the complexities of the task in hand. I'd have no hesitation in recommending their work to others. Oh and by the way – they are jolly nice people to work with.


Crabtree and HeadChannel have been working together to re-design the Crabtree Property Management website, integrating a new system to enable lessees to view their account details, make payments and receive all correspondence electronically. This has been a learning curve for us all, but Beata, Andy and the team at HeadChannel have been thoroughly accommodating to all our requirements; they regularly keep us up to date on the project and have consistently done a fantastic job. We would definitely recommend them.

Crabtree Property Group

We are happy to work with Headchannel and we are also happy the integration you have done for us, that’s why we are moving forward for our further integration project. Thanks.


My Class Depot

Freelance teaching is highly rewarding but also has its challenges.  Keeping track of classes, invoices and student details can be a real headache. But we’ve developed the answer ... a simple and effective software solution that can run on your phone, reducing admin and allowing you to focus on your students' needs.  It’s also flexible enough to be used across a wide range of industries.


Main features

Increase your productivity with our web-based solution


My profile

Contains all your important personal and business information — including public liability insurance and first aid certificates — and allows easy synchronisation with Google Calendar and PayPal.


Add and store details of each location where classes take place, including address, contact details and hire charges.


Add and store details of every class, including day, time, venue, type of class and cost.


Schedule upcoming classes and synchronise events with Google calendar.


Enable pop-up reminders for upcoming classes and reminders to team members to update their documents and class attendance figures.


PDF invoices are generated and sent automatically to the right contact at each venue at the end of each billing cycle.


Our easy-to-use solution gives you:



Keep track of past, present and future classes at every location in a convenient format that can be synchronised easily with Google calendar.

More accurate

Ensure correct payment every time.  Our solution prompts instructors to log the number of participants in a class and then sends the information directly to the venue. At the end of a billing cycle, the system automatically submits an invoice to the venue and provides a copy for the instructor.


Make sure your public liability insurance or first aid certificates are never out of date by setting up automatic reminders.

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