Teabase - AI-Powered Acquisition Targeting

Our Challenge

Cohaesus Group, a leading UK-based digital transformation consultancy, has been scaling strategically by acquiring niche digital agencies. However, as their ambitions expanded, so did the complexity of identifying high-value acquisition targets. The traditional approach-heavily reliant on manual research, fragmented sources, and inconsistent evaluation- proved inefficient and error-prone.

They faced three core challenges:

Data Gaps & Transparency

Reliable, up-to-date insights on small and mid-sized agencies were challenging to source and consolidate.

Lack of Automation

The scouting process demanded extensive manual effort to find, evaluate and compare acquisition opportunities.

Inconsistent Evaluation

Without a standardised framework, prioritising agencies based on strategic fit and commercial potential lacked consistency.

Cohaesus approached HeadChannel to develop an AI-powered solution to modernise and accelerate its acquisition targeting process.

Our Mission

Together, we designed and deployed a smart, AI-driven data collector platform to support Cohaesus’ evolving acquisition strategy. By embedding intelligent automation and leveraging low-code integrations, our solution allowed the Cohaesus team to move from reactive research to proactive, scalable acquisition scouting.

Company Number Details

Our Solutions

We built a custom AI-led intelligence platform that transformed how Cohaesus discovers, enriches, and prioritises agency targets. This powerful tool was delivered in a few weeks, combining advanced AI models with seamless CRM integration to unlock real-time, data-rich insights.

Key Features Delivered:

AI Web Scraping & Categorisation

The platform uses OpenAI and Anthropic models to automatically identify digital agencies online, extract website data, and categorise them based on services, tech stack and market positioning - with minimal human input.

Smart Data Enrichment via Companies House

It retrieves agency registration details and financial records directly from UK Companies House APIs to build a robust dataset.

AI-Powered Data Normalisation

Large language models parse and enrich unstructured content to generate structured, consistent profiles across all agency records.

End-to-End HubSpot CRM Integration

All insights are synchronised with HubSpot, enabling the Cohaesus team to access AI-curated lead profiles for outreach, scoring and deal progression.

Technologies Used:

• AI Engines: OpenAI, Anthropic
• Automation Platform: n8n (low-code)
• Data Storage: MS SQL, PG Vector Store
• Integrations: Companies House, HubSpot, custom web scrapers

Services and Technologies Details

Hubspot integration Details

The Impact

75–85% Increase in Efficiency

Processes that took days can now be completed in minutes—freeing the team to focus on high-value analysis and engagement.

Data-Driven Decision-Making at Scale

With structured, AI-generated insights, Cohaesus can evaluate potential targets with incredible speed, accuracy and strategic alignment.

Continuous Intelligence

The platform operates autonomously, running daily updates to ensure their pipeline remains fresh and relevant.

AI Embedded into Strategic Growth

This solution positioned artificial intelligence as a core enabler of Cohaesus’ M&A strategy- not just a technical enhancement.

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A Story of Success

This project delivered far more than a tool - it empowered Cohaesus with a new way of working. By embedding AI at the heart of their acquisition workflow, we helped to drive smarter, faster decisions and create a scalable foundation for future growth.

Together, we’ve redefined how intelligent automation can achieve strategic expansion.

Project Highlights

• Duration: A few weeks from concept to go-live
• Team: 1 Product Owner, 1 AI Developer
• Key Technologies: OpenAI, Anthropic, n8n, MS SQL, PG Vector, HubSpot, Companies House